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SWaMfest 11

We hope that you will join us for the Commonwealth’s premier networking, educational and professional development event for small, women and minority-owned businesses. Since its launch, SWaMFest has grown and expanded to become one of the most anticipated events for business professionals each year. Last year’s event was attended by over 400 representatives of majority firms, SWaM (small, women-, and minority-owned) firms, VASCUPP officials and members of other State Agencies. The seminars and workshops offered dynamic, in-depth instruction on a range of topics from small business finance to social media. The networking sessions provided ample opportunities for meaningful interaction, resulting in numerous business relationships being formed.

This year’s event is scheduled for October 14th – 15th at The Sheraton Virginia Beach Oceanfront Hotel in Virginia Beach, VA. SWaMfest is designed to help SWaM business reach new heights in all aspects of their business. As always, we will feature informative workshops, dynamic presenters and speakers to further enhance the SWaMfest experience for participants. The event will open with the Vendor Affair to create the perfect setting for networking, relationship building, and business opportunity. As in the past, only sponsors will be able to exhibit. The next day will include the opening session and breakfast followed by workshops throughout the day and a luncheon featuring an engaging speaker. The Sheraton Virginia Beach Oceanfront Hotel is a picturesque facility situated on the exclusive northern end of the Boardwalk. The direct beach access lets you step right into the excitement of Virginia Beach.

A list of the sponsorship packages follows. We hope you will take advantage of this opportunity to meet and network with representatives from our eleven member institutions, other state agencies, and representatives from hundreds of SWaM firms. To register as a sponsor or attendee, go to SWaMfest.com

Sponsor Packages:

Diamond Sponsor – $6,000
 Meeting space to conduct workshop/session during (second day)
 Premium exhibit space at Vendor Affair
 6 Employee Admissions to the Full Conference
 Recognition as Luncheon Sponsor (inclusion in program)
 Electronic Display of company Logo during the Vendor Affair
 Marketing Support (recognition on all materials including website, signage, printed materials, etc.)

Platinum Sponsor – $4,000
 Premium exhibit space at Vendor Affair
 4 Employee Admissions to Full Conference
 2 Additional Employee Admissions to Vendor Affair Only
 Electronic Display of company logo during the Vendor Affair
 Marketing Support (recognition on all materials including website, signage, printed materials, etc.)

Gold Sponsor – $2,000
 6’ Table Top Exhibit at Vendor Affair
 2 Employee Admissions to Full Conference
 2 Additional Employee Admissions to Vendor Affair Only
 Electronic Display of company logo during the Vendor Affair
 Marketing Support (recognition on all materials including website, signage, printed materials, etc.)

Silver Sponsor – $1,000
 6’ Table Top Exhibit at Vendor Affair
 2 Employee Admissions to Full Conference
 Electronic Display of company logo during the Vendor Affair
 Marketing Support (recognition on all materials including website, signage, printed materials, etc.)

UVa Women-owned Business Enterprise (WBE) Showcase – July 30, 2015

Procurement and Supplier Diversity Services is hosting a Women-owned Business Enterprise (WBE) Day, July 30, 1:00-4:00 p.m., in Newcomb Hall Ballroom. We invite you to join us in getting acquainted with 20 or so well-established, multi-million dollar WBEs and the services they offer. Participating vendors will come from across the U.S. to promote their services and products.

The following women-owned businesses will showcase: Payne Ross & Assoc, Kapur Energy, Chitra Productions, JM Distributors, KleaneKare, The Supply Room Companies, Christopherson Business Travel, Porter Scientific, Washington Office Interiors, Native American Management Services, Bright Ideas, Paladin Media Group, Mellen Street Creative, Ideas for Action, M&S Consulting, KSA Interiors, and the Osiyo Group.

In addition to the WBE firms, representatives of the 11 Virginia Association of State College and University Purchasing Professionals (VASCUPP) members (of which UVa is a member) will be in attendance, along with regional procurement groups across central Virginia.

UVA Vendor Training, 2015 Schedule

Friends, the schedule for 2015 vendor training sessions follows (click on preferred date to register):
Wednesday, January 21
Wednesday, March 18
Wednesday, May 20
Wednesday, July 15
Wednesday, September 16
Wednesday, November 18

All sessions are scheduled from 10:00-12:00 in Carruthers Hall (N. Emmet Street), conference room E. Our ‘Boot Camp’ aims to give both seasoned vendors and potential suppliers new to the University a better understanding of who buys for the University, what they buy, how they buy it, and how they pay for it. Vendors will also leave this informative session knowing more about SWaM, eVA, VASCUPP, UVA’s Procurement and Supplier Diversity Services, and more!

The fee is $35 per attendee (includes refreshments and materials). Advance online registration/payment is required.

To learn more and/or register, you can also go to our Vendor Training page where you will be able to click on the training date desired. The link should redirect you to the registration form for that particular date. If the link does not redirect you to the online registration site, please let me know.

IMPORTANT NOTE: In the past, we accepted payment at the door. We can no longer personally accept your payment in any form. Please pay online at the time of registration.

Please pass the word!

Feature Firm: GovSmart, Inc.

Friends, from time to time, we will feature a small, woman-owned, or minority-owned (SWaM) company that does business with UVA. Our intent is to introduce you to the variety of businesses in our area as well as to the strength their diversity brings to our community. We invite you to get to know them!

Today’s feature firm is GovSmart.

GovSmart, an Information Technology procurement company at the top of their game (quite literally), is a local minority-owned, 8(a) Certified, HUBZone Certified, Small Disadvantaged Business that proudly serves the world from their offices nestled near Charlottesville’s historic downtown district. If you are in need of a flawlessly functioning mix of laptops, tablets, workstations, wireless networks, printers, servers, storage, switches, and security hardware to meet the many innovative technology needs of your work environment(s), GovSmart is a great first stop!

Why? Recently, GovSmart was officially recognized as the ‘Fastest Growing Computer Hardware Company’ in the USA by INC Magazine. What’s more? They are the 102nd fastest growing private company overall in the USA, #5 in Virginia, and #1 overall in Charlottesville (growth measured over the last three years)!

What’s that mean to you? With access to over 50 distribution warehouses and logistic centers across the United States, GovSmart offers a wide variety of IT solutions and products from all of the leading manufacturers, such as HP, NetApp, EMC, Microsoft, Ruckus Wireless, Symantec, Dell, Apple, Cisco, Check Point, Adobe, F5, SolarWinds, and Brocade. They have strict quality controls in place to ensure their supply chain is never compromised. They are owned and operated by young entrepreneurs who understand modern technology, who are quick to adapt to new innovations, and who live, work, and play in neighborhoods like yours across our Charlottesville community.

Our friends at GovSmart strive to make every interaction a positive one. Visit their website, or feel free to reach out to Frank Shields, GovSmart’s dedicated Higher Education Account Manager, by phone at (434) 326-0909 or email.

GovSmart, your local SWaM Information Technology Reseller!

RFP – Building Materials and Related Supplies

The University of Virginia issued an RFP for Building Materials and Related Supplies (#DM111914) on November 19, 2014.

We are very interested in receiving a proposal from your firm. Proposals are due by 3:00 p.m. EST on Wednesday, December 17, 2014. The complete schedule for the procurement, including the Preproposal Questions timeframe, can be found in Section A, General Information. A copy is available on Procurement and Supplier Diversity Services web site here.

If your firm chooses to respond to the RFP, it is important that your firm provide all of the information requested in Section D, Contents of Proposal. We also strongly recommend your firm’s legal counsel review the mandatory and preferred contractual provisions prior to submitting a proposal, as these provisions will become part of any final agreement.

All questions specifically related to the procurement must be addressed to Diane Morse, the buyer named in the RFP, and to no other persons at the University. Please contact Diane at (434) 982-5076 if you have trouble accessing the RFP from the web.

Central Virginia Small Business Development Center

Located in Charlottesville, the Central Virginia SBDC provides professional business consulting, training, and information resources to help grow and strengthen Virginia businesses. The CV SBDC offers free business counseling services, assists with feasibility studies and business planning, sponsors seminars and training, and provides information and other services to area small and mid-sized businesses. The center fulfills its mission by providing area businesses with professional, one-on-one management counseling in a variety of financial, marketing, and operational areas as well as through sponsorship of training seminars. The CV SBDC also assists pre-venture and existing businesses in developing their business plans which include market analysis, creating financial projections, and identifying capital needs.

The center serves the City of Charlottesville and the Counties of Albemarle, Fluvanna, Greene, Louisa, Nelson, and Orange.

Appointments are required.

Contact the center today. Their business hours are Monday-Friday, 9:00am-5:00pm. They are located at 2211 Hydraulic Road, Charlottesville, VA 22901. Phone: 434-295-8198 | Fax: 434-979-4123 | Email: sbdc(at)cvsbdc.org

Onsite SWaM Certification Workshop!

Virginia’s Department of Small Business and Supplier Diversity (DSBSD) (formerly the Department of Minority Business Enterprise (DMBE)) has partnered with UVA’s Supplier Diversity team and will be on site at UVA’s Carruthers Hall from 11am-5pm on Tuesday, December 9, to receive, review, and approve SWaM certification/recertification applications. On the spot!

Although walkins are welcome, registration is strongly encouraged. Registered businesses will have priority. Please RSVP (email Jack King) no later than 5pm, Monday, December 8, to take advantage of this fabulous opportunity. We will hold a spot for the first 100 firms to sign up (we will book 20 firms for each of the five following time slots: 11am-12pm, 1-2pm, 2-3pm, 3-4pm, and 4-5pm). You will receive a followup email that includes an attachment that lists the required supporting documents you will need to bring with you (if in doubt, bring it because those who do not have the supporting documents cannot be approved onsite).

Please pass the word! If you know a small, women-, veteran-, disabled veteran-, or minority-owned business in the Charlottesville/central Virginia area that would like to certify/recertify, please let them know about this important event and ask them to contact us.

UVA Vendor Training, 19 Nov

The next vendor training session is scheduled for Wednesday, November 19, 10:00-12:00, in Carruthers Hall (N. Emmet Street), conference room E. Our ‘Boot Camp’ aims to give both seasoned vendors and potential suppliers new to the University a better understanding of who buys for the University, what they buy, how they buy it, and how they pay for it. Vendors will also leave this informative session knowing more about SWaM, eVA, VASCUPP, UVA’s Procurement and Supplier Diversity Services, and more!

The fee is $35 per attendee (includes refreshments and materials). Advance online registration/payment is required.

To learn more and/or register, go to our Vendor Training page and click on the training date desired. The link should redirect you to the registration form for that particular date. If the link does not redirect you to the online registration site, please let me know. You can also register for the November 19 session directly at the registration site here.

IMPORTANT NOTE: In the past, we accepted payment at the door. We can no longer personally accept your payment in any form. Please pay online at the time of registration.

Please pass the word!

RFP – Horizontal Directional Drilling/Boring Services

The University of Virginia issued an RFP for Horizontal Directional Drilling/Boring Services (#FM102314) on October 23, 2014.

We are very interested in receiving a proposal from your firm. Proposals are due by 3:00 p.m. EST on Monday, November 17, 2014. The complete schedule for the procurement, including the Preproposal Questions timeframe, can be found in Section A, General Information. A copy is available on Procurement and Supplier Diversity Services web site here.

If your firm chooses to respond to the RFP, it is important that your firm provide all of the information requested in Section D, Contents of Proposal. We also strongly recommend your firm’s legal counsel review the mandatory and preferred contractual provisions prior to submitting a proposal, as these provisions will become part of any final agreement.

All questions specifically related to the procurement must be addressed to Frank J. Messina, the buyer named in the RFP, and to no other persons at the University. Please contact Frank at (434) 982-5879 if you have trouble accessing the RFP from the web.

UVA’s America To Go Marketplace Punchout Catalog

Procurement and Supplier Diversity Services (PSDS) wishes to thank UVA schools and departments for your on-going support of the University’s America To Go (ATG) catering concierge. Thus far, over 750 local catering orders, totaling over $250,000, have been placed via ATG’s Marketplace punchout catalog. This is a tremendous level of commitment in a short period of time.

PSDS is also pleased to announce ATG, based on your feedback, has updated its ‘Frequently Asked Questions’ document. A copy of the updated document can be accessed at the PSDS ATG contract summary page and within ATG’s Marketplace punchout catalog.

Additionally, PSDS announces the next University-wide training session for using ATG’s Marketplace punchout catalog is scheduled for 9:00 a.m., Wednesday, November 12, 2014, as a pre-session to the monthly Fiscal Administrators meeting in Newcomb Hall’s South Meeting Room. All are welcome to attend.

As a reminder, UVA staff may contact the University’s Account Manager at America To Go, Vivian Bordon, directly to recommend a restaurant or caterer, or to arrange a smaller training session for your department. You may also contact Frank Fountain with PSDS at 434-982-3092 or fff3x(at)virginia.edu with any questions you may have about the process.

Thank you, again, for your continued support of this important program.