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Educational Resource Center-Pre-bid & SWaM Outreach

The Donley’s/McCarthy Team and The University of Virginia invite you to attend a  pre-bid and SWaM outreach to learn about the opportunities available on the new Educational Resource Center.

This event will be held on, Tuesday, May 6, 2014, 2:00 – 4:00 pm, at University of Virginia, Zehmer Hall Auditorium, 104 Midmont Lane Charlottesville, VA.  Parking is available at the event location. Light refreshments will be served.

An RSVP is required. If you are interested in attending this event, please email Kristie Gee, Donley’s LLC SWaM/Diversity Coordinator, by Monday, April 28th. Call 804-560-7820 Ext. 3008 with any questions.

See online map to Zehmer Hall at:


Publicaly Accessible Contract (PAC) Bikeshare System

The University of Virginia is please to announce a new PAC Agreement with Social Bicycles, Inc. (“SoBi”) for its new bikeshare program. SoBi will provide a fully functional turnkey system.

To view the University’s Agreement and Contract Summary Sheet, go to: and search for Social Bicycles.  Questions, call Frank Fountain @ (434) 982.3092.

Congratulations SoBi and welcome to UVA Grounds.

Catering Concierge

Procurement and Supplier Diversity Services (“PSDS”) is pleased to announce that a punchout catalog for restaurants and caterers will soon be added to the UVA Marketplace. Virginia Catering Company (formerly UVA Catering) is still a resource to departments as well. Departments will be able to order everything from breakfast and lunch to break service and dinner for University meetings and events via the UVA Marketplace.

The University has identified a new strategic partner, America To Go, to coordinate these efforts. Starting in late summer, America To Go will have a Marketplace punchout catalog. This catalog will post menus and pricing for area restaurants and caterers in a user-friendly punchout catalog within the UVA Marketplace, along with the ability for restaurants and caterers to upload customized quotes for unique University events.

America To Go will provide web-based services that will deliver many benefits to the University:
* 24/7 customer service and dedicated account management
* Searchable menus and saved favorites
* Improved choice and information on restaurants and caterers
* Automated accounting and a clear approval process
* Running invoice totals and accessible customer order history
* A reduction in accounting time, cost, and paperwork related to food ordering
* A more transparent and competitive marketplace
* Greater consistency in applying University policies, including insurance coverage
* Improved ability to encourage and track progress related to important initiatives (e.g., sustainability and supplier diversity)
* Increased visibility of area restaurants and caterers across Grounds
* Ability for departments to use any of the America To Go restaurants and caterers without having to seek any additional competition

IMPORTANT: We are encouraging all restaurants and caterers to join as early as possible so they will benefit from being part of this exciting new way of doing business with the University. If your department has a favorite restaurant or caterer, please encourage them to join.

To recommend a restaurant or caterer, contact the University’s Account Manager at America To Go, Audrey Emmer, at You may also contact Frank Fountain with PSDS at 982-3092 or with any questions you may have about the process.

Stay tuned for more information related to this exciting new initiative!

RFP – Long Term Evaluation of The University’s Alumni Base

The University of Virginia issued an RFP for Long Term Evaluation of The University’s Alumni Base on April 11. Proposals are due no later than May 9, 2014. A copy is available on Procurement and Supplier Diversity Services web site here.

RFP – Bulk Fuel for Parking and Transportation

The University of Virginia issued an RFP for Bulk Fuel for Parking and Transportation on April 16. Proposals are due no later than May 9, 2014. A copy is available on Procurement and Supplier Diversity Services web site here.

Contract Award – Millennium Security

Last month, UVA awarded a contract to Millennium Security for Supplemental Security Personnel Services related to Event Staffing Services and Uniformed Security Personnel Services. The initial term of the Agreement is three years, with the ability to renew for two additional two-year periods.

Congratulations, Millennium Security!

Onsite SWaM (Re)Certification Workshop!

Virginia’s Department of Small Business and Supplier Diversity ((DSBSD), formerly Department of Minority Business Enterprise (DMBE)) has partnered with UVA’s Supplier Diversity team and will be on site at UVA’s Carruthers Hall from 1-5pm on Thursday, April 24, to receive, review, and approve SWaM certification/recertification applications. On the spot!

Registration is required. Please RSVP (email Dr Jack King (jek7s(at)virginia(dot)edu) no later than 5pm, Monday, April 21 to take advantage of this fabulous opportunity. We will hold a spot for the first 100 firms to sign up (we will book 25 firms for each of the four following time slots: 1-2pm, 2-3pm, 3-4pm, and 4-5pm). You will receive a followup email that includes an attachment that lists the required supporting documents you will need to bring with you (if in doubt, bring it because those who do not have the supporting documents cannot be approved onsite).

Please pass the word! If you know a small, women-, veteran-, disabled veteran-, or minority-owned business in the Charlottesville area that would like to certify/recertify, please let them know about this important event and ask them to contact us.


The Department of Minority Business Enteprise (DMBE) has changed its name, and its look. Join us in welcoming the Department of Small Business and Supplier Diversity (DSBSD)!

The mission of DSBSD is to promote economic growth by helping Virginia businesses prosper and to enhance and ensure fairness in the procurement process for all of Virginia’s small, women-owned, and minority-owned businesses.

The Department has several key statutory responsibilities and missions which include :

(1) increasing the number of certified small, women-owned and minority-owned businesses available in the procurement process for state agencies, local governments, colleges and universities and the private sector
(2) ensuring fairness and equal opportunity for underutilized businesses,
(3) monitoring the state’s expenditure performance with small, women-owned, and minority-owned businesses and providing guidance to state agencies regarding enhancing opportunities for underutilized businesses;
(4) managing the federal Disadvantaged Business Enterprise program for the United States Department of Transportation which provides funding to Virginia’s transportation agencies;
(5) providing educational and technical training to certified businesses for growth, development, and job creation;
(6) providing credit to small businesses to meet the challenges of short term capital needs; and
(7) providing incentives to expand workforce development and training.

UVA Marketplace upgrade (release 14.1)

Beginning March 30, 2014, the UVa Marketplace will upgrade to release 14.1. With the upgrade

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all shopping functionality will remain the same, but the Marketplace will not work if you are using an Internet Explorer (IE) 7 browser. Contact your departmental LSP (Academic) or, for those in the Medical Center, HSTS (Health Systems Technology Services at 434-924-5334), for assistance.

Supported browsers for the UVa Marketplace are:

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IE 8, 9, 10
Chrome – latest version – automatically updated by Google
Firefox – latest version – automatically updated by Mozilla
Opera – 10 and higher

* Macintosh:
Safari – 4.0 and higher
Firefox – latest version – automatically updated by Mozilla

* iPad:
Safari – embedded browser within the iPad

If you have questions about this change, please contact Charles Kidd at 434-924-3507 or by email at

Announcing New Local Hotel Contracts

Procurement and

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Supplier Diversity Services (PSDS) is excited to announce new contracts with several local hotels. These contracts offer better pricing and allow local lodging and conference services to be paid with a University Purchasing Card (Pcard). Using the Pcard to pay for local lodging and conference services simplifies the ordering and payment

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process for both the University and the local hotels. A current list of the local contract hotels (Conference & Lodging Services (Local)) can be found here.

Questions about the new local hotel contracts? Please contact Kevin Crabtree at or (434) 924-4219.