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RFP – Building Materials and Related Supplies

The University of Virginia issued an RFP for Building Materials and Related Supplies (#DM111914) on November 19, 2014.

We are very interested in receiving a proposal from your firm. Proposals are due by 3:00 p.m. EST on Wednesday, December 17, 2014. The complete schedule for the procurement, including the Preproposal Questions timeframe, can be found in Section A, General Information. A copy is available on Procurement and Supplier Diversity Services web site here.

If your firm chooses to respond to the RFP, it is important that your firm provide all of the information requested in Section D, Contents of Proposal. We also strongly recommend your firm’s legal counsel review the mandatory and preferred contractual provisions prior to submitting a proposal, as these provisions will become part of any final agreement.

All questions specifically related to the procurement must be addressed to Diane Morse, the buyer named in the RFP, and to no other persons at the University. Please contact Diane at (434) 982-5076 if you have trouble accessing the RFP from the web.

Central Virginia Small Business Development Center

Located in Charlottesville, the Central Virginia SBDC provides professional business consulting, training, and information resources to help grow and strengthen Virginia businesses. The CV SBDC offers free business counseling services, assists with feasibility studies and business planning, sponsors seminars and training, and provides information and other services to area small and mid-sized businesses. The center fulfills its mission by providing area businesses with professional, one-on-one management counseling in a variety of financial, marketing, and operational areas as well as through sponsorship of training seminars. The CV SBDC also assists pre-venture and existing businesses in developing their business plans which include market analysis, creating financial projections, and identifying capital needs.

The center serves the City of Charlottesville and the Counties of Albemarle, Fluvanna, Greene, Louisa, Nelson, and Orange.

Appointments are required.

Contact the center today. Their business hours are Monday-Friday, 9:00am-5:00pm. They are located at 2211 Hydraulic Road, Charlottesville, VA 22901. Phone: 434-295-8198 | Fax: 434-979-4123 | Email: sbdc(at)cvsbdc.org

Onsite SWaM Certification Workshop!

Virginia’s Department of Small Business and Supplier Diversity (DSBSD) (formerly the Department of Minority Business Enterprise (DMBE)) has partnered with UVA’s Supplier Diversity team and will be on site at UVA’s Carruthers Hall from 11am-5pm on Tuesday, December 9, to receive, review, and approve SWaM certification/recertification applications. On the spot!

Although walkins are welcome, registration is strongly encouraged. Registered businesses will have priority. Please RSVP (email Jack King) no later than 5pm, Monday, December 8, to take advantage of this fabulous opportunity. We will hold a spot for the first 100 firms to sign up (we will book 20 firms for each of the five following time slots: 11am-12pm, 1-2pm, 2-3pm, 3-4pm, and 4-5pm). You will receive a followup email that includes an attachment that lists the required supporting documents you will need to bring with you (if in doubt, bring it because those who do not have the supporting documents cannot be approved onsite).

Please pass the word! If you know a small, women-, veteran-, disabled veteran-, or minority-owned business in the Charlottesville/central Virginia area that would like to certify/recertify, please let them know about this important event and ask them to contact us.

UVA Vendor Training, 19 Nov

The next vendor training session is scheduled for Wednesday, November 19, 10:00-12:00, in Carruthers Hall (N. Emmet Street), conference room E. Our ‘Boot Camp’ aims to give both seasoned vendors and potential suppliers new to the University a better understanding of who buys for the University, what they buy, how they buy it, and how they pay for it. Vendors will also leave this informative session knowing more about SWaM, eVA, VASCUPP, UVA’s Procurement and Supplier Diversity Services, and more!

The fee is $35 per attendee (includes refreshments and materials). Advance online registration/payment is required.

To learn more and/or register, go to our Vendor Training page and click on the training date desired. The link should redirect you to the registration form for that particular date. If the link does not redirect you to the online registration site, please let me know. You can also register for the November 19 session directly at the registration site here.

IMPORTANT NOTE: In the past, we accepted payment at the door. We can no longer personally accept your payment in any form. Please pay online at the time of registration.

Please pass the word!

RFP – Horizontal Directional Drilling/Boring Services

The University of Virginia issued an RFP for Horizontal Directional Drilling/Boring Services (#FM102314) on October 23, 2014.

We are very interested in receiving a proposal from your firm. Proposals are due by 3:00 p.m. EST on Monday, November 17, 2014. The complete schedule for the procurement, including the Preproposal Questions timeframe, can be found in Section A, General Information. A copy is available on Procurement and Supplier Diversity Services web site here.

If your firm chooses to respond to the RFP, it is important that your firm provide all of the information requested in Section D, Contents of Proposal. We also strongly recommend your firm’s legal counsel review the mandatory and preferred contractual provisions prior to submitting a proposal, as these provisions will become part of any final agreement.

All questions specifically related to the procurement must be addressed to Frank J. Messina, the buyer named in the RFP, and to no other persons at the University. Please contact Frank at (434) 982-5879 if you have trouble accessing the RFP from the web.

UVA’s America To Go Marketplace Punchout Catalog

Procurement and Supplier Diversity Services (PSDS) wishes to thank UVA schools and departments for your on-going support of the University’s America To Go (ATG) catering concierge. Thus far, over 750 local catering orders, totaling over $250,000, have been placed via ATG’s Marketplace punchout catalog. This is a tremendous level of commitment in a short period of time.

PSDS is also pleased to announce ATG, based on your feedback, has updated its ‘Frequently Asked Questions’ document. A copy of the updated document can be accessed at the PSDS ATG contract summary page and within ATG’s Marketplace punchout catalog.

Additionally, PSDS announces the next University-wide training session for using ATG’s Marketplace punchout catalog is scheduled for 9:00 a.m., Wednesday, November 12, 2014, as a pre-session to the monthly Fiscal Administrators meeting in Newcomb Hall’s South Meeting Room. All are welcome to attend.

As a reminder, UVA staff may contact the University’s Account Manager at America To Go, Vivian Bordon, directly to recommend a restaurant or caterer, or to arrange a smaller training session for your department. You may also contact Frank Fountain with PSDS at 434-982-3092 or fff3x(at)virginia.edu with any questions you may have about the process.

Thank you, again, for your continued support of this important program.

Feature Firm: Batteries + Bulbs

Friends, from time to time, we will feature a small, woman-owned, or minority-owned (SWaM) company that does business with UVA. Our intent is to introduce you to the variety of businesses in our area as well as the strength their diversity brings to our community. We invite you to get to know them!

Today’s feature firm is Batteries + Bulbs (formerly Batteries Plus).

Batteries Plus Bulbs is your one-stop shop for light bulbs, batteries, and chargers. They stock batteries for cell phones, laptops, cameras, and automobiles. They also offer device repair for smartphones and tablets (e.g., they can fix cracked screens, broken charger ports, and even replace the battery inside your device). Most in-store repairs have a same day turn around. They also have a variety of fun and practical lighting options, including colored bulbs, LED light strips, and vintage style bulbs. Feel free to contact their store on North Emmet Street at (434) 964-1999. Present your valid UVA ID with your purchase for a 10% discount!

Micro Business – Enhanced SWaM Program

From: Department of Small Business and Supplier Diversity (formerly DMBE)

The Commonwealth of Virginia is in the process of implementing an enhancement to the SWaM Program: Micro Business Set-aside Procurement

All state purchases under $10,000 shall be set aside for micro-businesses when the price quoted is fair and reasonable.

On July 22, 2014, the Honorable Terence R. McAuliffe, Governor of Virginia, signed into effect Executive Order Number 20 for the purpose of “Advancing Equity for Small, Women, and Minority Owned Businesses.” In doing so, he created a new category of ‘micro-businesses.’ It is incumbent upon the Department of Small Business and Supplier Diversity, formerly the Department of Minority Business Enterprise (DMBE), to identify those small businesses that are eligible for the micro-business designation.

As a certified Small Business by the Department, your company might qualify to be a “Micro Business.”

Please fill out the online form to apply for the “Micro Business” designation within 7 days upon receiving your email.

Click here to fill the online form.

Additionally, you will need to scan and upload the following documents in one PDF file as required by the online application process:

1. Federal Form 941 (Employer’s Quarterly Federal Tax Return): the first page from the most recent four quarters if your company has employees.

2. Federal Tax Return: the first page showing the annual gross revenue from 2013, 2012, and 2011.

Please note: If you fill out the online application more than once, only the latest submission will be reviewed.

We will review your submission and email you if your firm meets the definition of this new micro-business designation.

This is a wonderful opportunity to enhance our small business participation in the state procurement environment and we look forward to your response. If you have any questions, please contact SBSD’s customer service at 804-786-6585.

Read more about the Governor’s Executive Order Number 20 here.

Strategic Vendor for UVA Office Supplies – The Supply Room Companies

UVA’s office of Procurement & Supplier Diversity Services is proud to announce that The Supply Room Companies (TSRC) is our new strategic source for office supplies.

Beginning September 1, 2014, TSRC will be UVA’s one-stop shop for all office supply needs. The University has negotiated several benefits with this new agreement:

• An average of 20% savings
• Purchases will be exempt from eVA fees
• Time saving as you will not have to search for the best price
• Next day delivery for in-stock supplies
• Attentive customer service
• Excellent customer satisfaction with a bi-annual review of vendor performance
• Price match guarantee
• Large discounts on HP ink and toner
• Vendor implementation fees also provide funding for University strategic academic initiatives

Our contract with TSRC supports the University’s Cornerstone Strategic Plan. We have negotiated low cost, high-quality products with superior customer service. Using TSRC to managing our resources better, we can put more of our dollars into the primary functions of this University: education, research, and scholarship.

To view the University agreement, a cooperative contract (PAC), please go to our Contract Summary Sheet here.

RFP – Spark Plasma Sintering System

The University of Virginia issued an RFP for Spark Plasma Sintering System on August 15. Proposals are due no later than August 29, 2014. A copy is available on Procurement and Supplier Diversity Services web site here.